TexasAdmin.com, Inc.

VID # 1-74-296-4925-800

CISV Ordering Address:

1210 San Antonio , Suite 203
Austin, TX 78701

This is a true and accurate copy of the catalogue approved with the General Services Commission.

Effective Date of Catalogue:
January 1, 2002

 

Vendor Contact Information

CISV Contact Information

 

Contact Person:

Dennis Thomas

Phone #:

(512) 708-0792

Fax #:

(512) 478-8558

E-Mail Address:

DennisThomas@TexasAdmin.com

 

Product / Services Information

 

Class/Items Available

Class 915-Communications and Media Related Services/Item 51 Information Highway Electronic Services

 

DESCRIPTION OF SERVICES AVAILABLE

 

General:    TexasAdmin provides live and archived video webcast (over the internet) of governmental administrative meetings, hearings, educational lectures, training programs and conferences. Viewers watch the live broadcast in real-time or the archived video at their convenience on their personal computer. TexasAdmin provides all the video and web server equipment, software, labor, and Internet connectivity on a turnkey basis. In almost all cases, webcasts provide considerable savings over travel and time expenditures.

If there is a large body of potential subscribers (over 200) or sufficient sponsors, TexasAdmin recovers its investment through subscription sales or sponsors and does not charge the host organization for the service. For organizations where it does not appear that subscription sales or sponsors will support the webcast, TexasAdmin produces webcasts of conferences, hearings, meetings and training programs for a fee.

Catalogue Information

NOTE to State Agencies:

If this Catalog Information Systems Vendor provides consulting services and if the value of the consulting contract is reasonably foreseen to exceed $15,000.00, please refer to the Texas Government Code, Subtitle F, Chapter 2254.

 

NOTES to all Eligible Purchasers:

  • Only Automated Information System (AIS) products and services may be purchased from this catalogue. Products not eligible for the catalogue purchase procedure must be edited out by the vendor.
  • Any telecommunication services that may be included within this catalogue shall only be procured by the General Services Commission.
  • Disregard any statement in this catalogue that states that prices and availability may change without notice. This catalogue is required to be kept current by the vendor.
  • Disregard any "proprietary, confidential, copyright (C), all rights reserved" statements in this catalogue. Eligible purchasers are allowed to make copies of this catalogue.
  • For services and products offered in this catalogue that have only one price, the price shown may be considered both the list price and state price.
  • Any terms and conditions in this catalogue that conflict with the Constitution or laws of the state of Texas shall not be enforceable and, therefore, will not be binding.
  • All AIS products and services offered in this catalogue conform and comply with all applicable standards adopted by the DIR; and all products conform to all state and federal requirements such as ANSI, FCC, NEMA, OSHA and UL standards.

Vendor Affirmation

 

By signing the CISV Catalogue Purchasing Program application and submitting this catalogue through the program, the vendor has reviewed TAC 113.19, and agrees to comply with the rules as stated for the CISV program. The vendor will also:

  • not give, offer to give, or intend to give at any time hereafter any economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor, or service to a public servant in connection with catalogue purchase transactions;
  • not currently be delinquent in the payment of any franchise tax owed the State of Texas under Tax Code, Chapter 171 (go to "Certification of Franchise Tax Account Status" for verification);
  • update their catalogue as needed to reflect changes in price and the availability of products or services offered.

Catalogue Products / Services

Maintenance, Repair, Support Plan

TexasAdmin sells turnkey solutions; therefore provides and operates all its own equipment. All maintenance, repair and support necessary for the webcasts is the responsibility and at the cost of TexasAdmin. Customers and viewers interface with TexasAdmin over the Internet and are responsible to maintain their own networks and Internet connectivity.

 

Backup and additional technical support is provided by AANet of Albany, New York. AANet operates the video server, manages the telephone lines, and maintains the web presence for TexasAdmin. Also, TexasAdmin maintains a relationship with a local computer and network consultant for firewall and installation problems.

 

In the rare circumstance when the interface between TexasAdmin and the customer is not over the Internet, then a customer-specific hand-off point is reached. An example is the Public Utility Commission of Texas where a signal is back hauled over the TexasAdmin phone line to a PUC multicast enabled router. The PUC provides and maintains its own router. TexasAdmin is responsible for the phone line and the video server that sends the signal.

 

Technical Support Contacts:

Carley Dowell , TexasAdmin (512) 708-0793 or (866) 708-2364

Sean Collen, AANet (518) 479-1226

 

Hours of Operation

Monday-Friday

9:00 a.m. - 4:30 p.m.

 

Service Description

Class-item

Price
  1. Ongoing webcasts of administrative meetings for agencies with a likely eventual subscription base of at least 200 subscribers, or sufficient outside sponsorship.

    Detail: TexasAdmin provides all equipment, labor, and software. TexasAdmin provides a signal to the agency for use over Intranet (by multicast) and 50 no charge passcodes for allocation to other agencies and nonprofit groups.

    TexasAdmin requires a two-year agreement, permanent installation of equipment during that time, and shared signals from currently installed equipment (if appropriate) such as sound system and LCD projectors.

915-51 

 

 

 

 

 

 

 

 

 

 

 

Provided without charge to the agency

Agency cooperation is needed for equipment installation and permission to install a high capacity telephone line at TexasAdmin's expense
  1. No passcodes required; free to the public. Agency contracts and pays for ongoing live video webcasts of administrative meetings, hearings or conferences under long-term agreement with fixed placement of equipment. Because agency supports the webcast, the program is available without charge to the public (for up to 50 concurrent viewers) and meetings are archived for 6 months.

    Detail: TexasAdmin provides all equipment, labor and software. TexasAdmin provides a signal to the agency for use over Intranet (by multicast)

    TexasAdmin requires a one-year agreement, fixed installation of equipment during that time, and shared signals from currently installed equipment such as sound system and LCD projectors.

915-51

Cost to host organization for live video, free to public, is $9470 per month for up to 4 meetings per month (equivalent of $2368 per meeting). More than 50 concurrent viewers adds $80 per viewer for spillover bandwidth (this is very rare).

Agency cooperation is needed for equipment installation and installation of a high capacity telephone line.
  1. Free to the public - audio only webcast, live and archived.

    Same as number two above (turnkey approach) except the webcast is audio only.

915-51

Cost to host organization is $2141 per month for up to 4 meetings per month (equivalent of $535 per meeting). More than 50 concurrent listeners add $32 per listener.

Agency cooperation is required for installation of equipment and data line.
  1. Webcast of Conferences-streamed live and archived from a remote location.

    Detail: TexasAdmin will produce live webcasts of conferences, meetings or hearings from remote locations. Conferences can stream for up to 8 hours. TexasAdmin will provide all labor, equipment, and Internet connectivity on a turnkey basis. More than one concurrent session is possible, depending on bandwidth at the site, but will have an added charge. Admin archives the webcast for 6 months and divides it into a video clip for each agenda item. An Internet link is provided to the host agency which they install on their website. Meetings can be passcode protected, at the option of the client.

915-51

 

 

 

 

 

 

 

 

 

 

 

 

 

$4,000 per day plus travel expenses and line charges at cost. Concurrent streams beyond one, add $2,000 per day per stream plus line costs. More than 100 concurrent viewers (a rare occurrence) add $80 per additional viewer for spillover bandwidth.

 

 

 

 

 

 
  1. Webcasts of Conferences - not streamed live, but available on demand.

    Detail: Same as for a live stream except the conference program is available on a 1-2 day delay.

915-51

 

 

 

 

 

$3,000 per day plus travel expense at cost. Additional streams add $1,500 each, plus travel expenses.

 

 
  1. Training Programs for Current TexasAdmin Agencies - streamed live and archived (from a site that has already been wired by TexasAdmin); agency access via multicast over agency Intranet

    Detail: If an agency has a cooperative agreement with TexasAdmin, training can be added for the cost of variable expenses. Fixed costs for equipment and telephone lines are covered by the previous agreement. Pricing assumes that live access is via an agency multicast system, and therefore does not consume TexasAdmin Internet bandwidth. Variable expenses include the camera operator, setup of the video server, and archival expense (storage and bandwidth). Archive is for six months. Programs can be passcode protected at the discretion of the client.

 

$500 set-up fee per training session, plus $100 per hour. Hours are calculated on running time of the program (rounded to nearest hour) plus one hour for set-up and testing and one hour for close down and administration.

Additional six months of archive - $500

Access over Internet (versus access over agency Intranet) $50 per user per day. Access is via passcode so agency can control this cost.
  1. Training programs from a site that is not already wired.

    Detail: Training from temporary locations where equipment and telephone lines must be installed is priced the same as conferences. See #4 for those programs streamed live and #5 for those streamed with a 1-2 day delay.

 

 
  1. Closed Captioning of Meetings and Conferences being webcast by TexasAdmin.

915-51

  

 

$250 per hour plus $500 set-up fee. Additional line charges (if any) billed at cost.